Presentation Guideline

Guideline for Session Chairs:

All session chairs should check-in at the information desk 30 minutes prior to their appointed sessions to ensure each session has a designated chairman. There will be a presentation sheet available to each of the session chairs, which contains the information of all participants in the session. In order to run the session smoothly, session chairs are recommended to use the presentation sheet to track each of the speakers before the session starts. If you are unable to chair the appointed session, please contact the PHONONS 2010 Secretariat as quickly as possible.

(phonons2010@ntu.edu.tw / phonons2010@gmail.com)

The amount of time allotted for each presentation is listed in the conference program. Plenary speakers have 45 minutes for presentation, and 5 minutes for discussion. Invited speakers have 25 minutes for presentation, and 5 minutes for discussion. Contributed oral speakers will have 15 minutes for presentation, and 5 minutes for discussion. There will be working students who are in charge of timer setting and time control. Three minutes prior to the end of the allotted time, we will ring the bell once each minute as a reminder. It is also important for session chairs to remind the speaker to repeat the question during the discussion.

It is also very important to keep the program running according to the conference schedule. In case the speaker does not show up, please call for a break so the participants can attend the other presentation located in the next room. DO NOT START A PRESENTATION EARLIER THAN THE SCHEULED TIME. All requests to modify the program schedule should be considered by the program chair.

Guideline for Oral Presentation:

Presentation Type                   Presentation Time                  Discussion Time 

Plenary Talk                              45 minutes                              5 minutes

Tutorial Talk                              100 minutes

Invited Talk                               25 minutes                              5 minutes

Contributed Oral                     15 minutes                              5 minutes

Speakers must adhere to their allotted presentation time as a courtesy to other speakers and the audience. Speakers are prohibited to use their personal laptop during their oral presentations. All speakers should upload and check their presentation file at the file uploading area, prior to their assigned session.

All speakers must upload and check their presentation file prior to their assigned session. In order to present smoothly, speakers are recommended to make sure all fonts appear as expected, and all sound/video clips in the file are working properly. Speakers can edit their presentation files in the file upload area. Once the reviewing is through and the presentation is verified, the staffs will transfer the file to the conference hall.

Each conference hall (presentation room) will be staffed with an audiovisual person, who will assist in starting each of the presentations. Once a presentation is launched, the speaker will be able to control the presentation file from the podium. All uploaded files will be deleted at the end of the conference.

We recommend all speakers to use PowerPoint for their presentation file, but we also accept HTML, Flash, and PDF files for presentations. Please convert your presentation file to one of these formats before your session. The computers in the presentation rooms will be Windows-based PCs, installed with Microsoft Power Point 2007. All videos should be .avi or .mpg format, so they will run properly on the computers. Speakers are responsible to review their files before the presentation to make sure the fonts are displaying correctly.

The presentation room will equip the following audiovisual items:

1.      Laptop computer installed with Windows XP and MS office 2007

2.      Podium microphone

3.      Data projector for computer presentation.

4.      Laser pointer

5.      Screen monitor

Guideline for Poster Presentation

The organizing committee has extended the poster session. Please review the program schedule and plan accordingly. All poster presentations will take place in the Rock Chamber of GIS Conference Center. Please mount it on the appointed bulletin board in the afternoon of the presentation day.

Each poster should display the paper title, author(s), and their affiliations. Poster will be displayed on a bulletin board, which is 0.95 meter wide and 1.3 meter high. There will be a sign on each of the bulletin board, indicating the poster number. The conference will also provide push-pins and adhesive tapes for the posters. Please note that poster presentations are not supplied with electronic or audiovisual equipments.

Authors are responsible to remove their posters after the session. The conference will not save any unclaimed posters.

Poster Session I: Tuesday, April 20, 4:40 p.m.–6:40 p.m.

Poster Set-Up:                12:00 p.m.–1:30 p.m.

Poster removal:             before 7:10p.m.

Poster Session II: Thursday, April 22, 4:40 p.m.–6:40 p.m.

Poster Set-Up:                 12:00 p.m.–1:30 p.m.

Poster removal:             before 7:10 p.m.